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Mobile Offline File Access & Mark Up

 

With the end of support for Quickr only a few weeks away we have been dealing with a lot of Quickr customer inquiries.   Three times in the past month we have run into Quickr customers wishing they had the ability to provide mobile users with off line access to  files, and the ability to mark up files.   By using a combination of DOCOVA, File Jockey and GoodReader you can do this.

File Jockey essentially WebDAV enables DOCOVA, allowing you to map a drive to DOCOVA.  In addition, any WebDAV client can be mapped to DOCOVA to read the folder structure and files. This includes GoodReader,  a file reader and PDF annotation tool available for the iPad from the Apple Store.

For Quickr customers, the first step is to migrate to DOCOVA.  The end of support date for Quickr is September 30, 2016.  Only a few short weeks away.  For more information on the process to migrate your Quickr places to DOCOVA check out this recorded webinarThe DOCOVA Migrator will migrate your Places into DOCOVA Libraries. It will also migrate your room, folder and subfolder structure, documents and file attachments and related security. Users will have the same permissions they had in Quickr when it comes to accessing information.

The next step is to purchase and enable File Jockey for Domino.  Note that at this time File Jockey is only available on the Domino version of DOCOVA.  We hope to have it available for DOCOVA SQL Edition in the near future.

Now, from your iPad, purchase GoodReader from the Apple Store.  Note that you want the GoodReader – PEF Reader, Annotator and File Manager. Once GoodReader is up and running you need to connect to DOCOVA using the Connect to Server/WebDAV option.  You can then navigate the folder structure, download files and sync files, view them and mark them up…all from the iPad. Its really that easy.

 

DocovaGoodreader2

To register for a DOCOVA iPad Offline Access and Markup Demo, complete the form below.

 

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By |July 21st, 2016|Product Updates, Quickr|Comments Off on Mobile Offline File Access & Mark Up

Migrating Quickr to DOCOVA is simple. Here’s why.

With the end of life for IBM’s Quickr product coming in September 2016, many organizations are looking for options to deal with their legacy Quickr environments.   Two key success factors are 1) Functionality, and 2) Ease of Migration.

A Quickr to DOCOVA migration meets both of these requirements.   DOCOVA has the functionality and the migration process, and yes, you really can do it yourself.

Ease of Migration

The DOCOVA Migration Manager is a complete solution for migrating an existing Quickr environment to DOCOVA.  Using the DOCOVA Migration Manager, companies can target single or multiple Quickr places to be migrated automatically to DOCOVA.

The structure of the Quickr content migrated to DOCOVA is very similar, as shown by the following diagrams.

quickr_docova_comparison

Quickr and DOCOVA Structure Comparison

DOCOVA Features of Interest

DOCOVA has a variety of features that are of particular interest to users of Quickr.    These include the ability to configure Library (Place) specific group and user membership, the ability to open and save documents/files directly from within Microsoft Office applications, direct access to files via WebDAV, synchronization of files in DOCOVA to off-line locations on user PCs, and mobile access.

 

For additional details on the information in this article please see DIY – Migrating from IBM Quickr with DOCOVA Migration Tools.

For more information check out our Quickr Migration Toolkit Page.  It has a collection of assets related to Quickr migrations.

To learn about the DOCOVA Quickr Migrator Spring promo, click here.

By |March 2nd, 2016|Quickr|Comments Off on Migrating Quickr to DOCOVA is simple. Here’s why.

DOCOVA Version 4.5.1 and IBM Quickr Migrations

Available in the first half of November, we are releasing DOCOVA 4.5.1 on the heels of DOCOVA 4.5. What’s new in 4.5.1 is that we’ve added some elements specifically for IBM Quickr® migrations.  DOCOVA customers will be able to continue to create and share information internally and externally much in the same way that they were able to with Quickr.

For more information on migrating Quickr to DOCOVA, you can read Chris’ blog entry here.

For more information on the new File Jockey WebDAV integration, you can read my recent blog entry about it here.  WebDAV integration can be a useful addition to companies migrating their Quickr environment over to DOCOVA.

This blog will touch on the new items available in 4.5.1. For more information refer to the 4.5.1 Release Notes.

Folder Security – Managers and Editors

One of the first elements that you will see is that we’ve changed the Folder Property access control levels.   There is now Managers, Editors, Authors and Readers. Previously, Editors had “manager” like access in a folder. Now we’ve changed that so Managers have “manager” access and Editors can do everything Managers can do, except edit Folder Properties.

FolderProperties

New Members Section on Library Profile

A new Members Section has been added to Library Profiles. This new capability helps make managing Library Access Control easier and more flexible, much in the same way that you could manage Quickr Places.

Library Members are assigned and managed in this section.   You can add, create, edit and delete Member entries.

MemberAssignment

Library Creation by Select Users

Until now, Library creation could only be performed by DOCOVA Administrators. Select non-administrator Users or Groups can now be assigned in order to allow them to create Libraries without needing the Administrator who is usually an IT resource. These Users can be assigned in the Global Settings Advanced section under Library Creation Settings.

LibCreateSettings

Library Creation from Source Templates

In 4.5.1, existing Libraries can be set as “templates” for the purpose of creating new libraries based on the design of the template library. Any customisations in the template library will be carried over into the new library. Additionally, existing folders, documents and Member Groups will be copied to the new library.

In the Library that you want to assign as a template, in the Library’s profile in the Basics section, you can select “Enable Use as a Template”.

EnableUseAsTemplate

Then, when creating a new Library, again under the Basics section in the new Library profile, you can select a “Source Template”. The selection field will drop down a list of available library templates to choose from.

SourceTemplate

Recent Update Notices

Users can now receive email notices of recent updates (additions/modifications) to libraries that they are subscribed to. Once enabled in DOCOVA’s Global Settings, Users can then manage their own notifications by enabling “Enable Recent Update Notifications” in their User Profile and selecting one or more of the libraries they are subscribed to. This allows Users to only get notifications from the libraries they are most interested in.

LibUpdateNotify

Batch Release

Users can now Release multiple documents in a single operation in the right-click context menu of a folder.

BatchRelease

Select multiple documents in a folder then right-click and select Release Document(s).  In the case of Version Controlled document, DOCOVA will automatically assign the next version number.