We started working with IIUI to provide IBM Lotus and DOCOVA customers with a complete solution for records, document and content management.

IIUI's Records Manager Express module has been integrated with DOCOVA.

The integration with Records Manager Express provides DoD 5015.2 certified records management capabilities for DOCOVA, while further enabling organizations to meet compliance requirements with Sarbanes-Oxley, HIPAA, and FDA 21 CFR Part 11 regulations.

“DOCOVA provides Lotus Domino customers with a rich and deep Domino-based document management platform.  Current Lotus Domino customers who do not have a document management solution should be considering DOCOVA as an option," expresses Dan Lieber, President IIUI, “Integrating DOCOVA with our Records Manager Express provides a powerful combination ideal for any Domino customer.”

Read the Official Press Release here

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Categories:  Announcements  Document Management 

The Domino.doc to Docova migration path is definitely picking up momentum. There's  a significant increase in the initial customer discussions focused on the migration topic, often with customers approaching us first.

New customers to Docova are on the rise as well, as we've signed two more Domino.doc-to-Docova migration deals just in the last two weeks.

The two migrations will leverage the no-charge Docova Migrator Toolkit and the IBM Domino Document Manager Migrator tool. The migrations are scheduled for completion in July 2010 with the aid of the Docova Business Partner Community.

Have Domino Document Manager and not sure the migration path right for you? Consider reading 'Can Quickr Replace Domino.doc?' - the whitepaper that discusses all your migration options.

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For our blog readers, we released from our Case Study Library the Docova Success Story featuring one customer's perspective on migrating from Lotus Document Manager.

The PDF success story focuses on the Selection Process to pick an alternative to Lotus Document Manager (Domino.doc), and why this customer deemed Docova "the Better Choice" over solutions that included IBM FileNet and Alfresco.

What makes the story intriguing is that the customer is a traditional non-Lotus shop and they picked a Domino-based solution for their Document Management needs.
Click here to download the PDF. (No Registration Required)

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Since releasing our Network Scan Module for Docova, I have noticed that many of our clients are using it for applications other than scanning.  

Recently, one of our customers wanted a link on their intranet that would initiate a Help Desk request.  They use Docova for capturing and processing help desk tickets.  This is a simple Docova Custom Doctype that has fields that capture the details for the support call and an appropriate workflow.   Creating the ticket is simple,  as the document creation is just a  URL you can paste behind a button on the intranet page.  However if you link directly to Docova, the user needs the Docova Web Components installed on the local machine making the request.  Not everyone in the company has a Docova license.   Some of the requests come from users working from home on their personal computers.   We had discussed doing some customization to get around this, but it never made it to the quote/budget phase.  

This customer purchased the Docova Scan Module, for entering in scanned documents from a network scanner.   What they quickly realized is that they could use the same application for processing the Help Desk tickets via the intranet.    They called the other day, proud as punch, saying they automated the help desk ticket entry via the intranet themselves.

What they did  was simply capture the support request on the intranet and mailed it into the Docova Scan Module.  The scan module converts the email to a Docova Document type, in this case the Help Desk Ticket, and drops it into a designated folder.  The body of the email goes into the body of the ticket, the username is populated, and the workflow kicks off to alert the appropriate support staff.  

No need for any Docova client software.  No customization required.  15 minutes and done.

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Categories:  Document Management 

DLI.tools and Silverside partner on Document Management Solutions
Designed to provide complete solution for Lotus customers

September 15, 2009 – Burlington, Ontario: DLI.tools Inc and Silverside today announced a partnership to deliver Lotus Domino-based Document and Content Management solutions in the Netherlands, Belgium and Luxemburg. The partnership combines DLI.tools’ Docova Document Management software with Silverside’s extensive Document Management and Lotus Notes and Domino experience.

"Since the withdrawal of IBM Lotus Domino Document Manager (‘Domino.doc’) from the marketplace, there wasn’t a full-fledged document management product for Lotus Domino from IBM,” states Roland Driesen, Managing Director, Silverside, “After an extensive search, we determined Docova was the best Domino-based solution that has the depth and breadth of Domino.doc but with the ease of use (our) customers desire. We see Docova filling the void left by Domino.doc.”

Docova is a leading Advanced Document Management solution for Lotus Domino. From integration with desktop applications, email integration (Lotus Notes and Outlook), policy rules, scanning integration, workflow, version control, application migration services and cross-server distribution to taxonomies, facet maps, perspectives, in-place editing and audit logging,  Docova has it all at a price point typically found in basic document sharing products.

“We are pleased Silverside is joining the Docova Partner Community,” states John Ryan, DLI.tools Inc. “Silverside has a strong reputation within the Document Management and Lotus communities. Docova’s advanced document management capabilities at an attractive price combined with Silverside’s extensive Document Management expertise will provide a strong value proposition to Lotus customers.”

About Docova Document Management
Introduced at Lotusphere 2005, Docova Document Management is a leading Lotus Domino-based document management alternative for Lotus environments. Docova combines advanced document management functionality with collaboration tools to streamline how your organization manages, automates, and controls documents, files & content in the context of how you work.

Only Docova has won the Lotus Advisor Editor's Choice Award three years in a row.

About Silverside

Silverside currently employees 35 professionals working from two offices in Gouda (Consultants) and Den Bosch (Developers) and has started a new Web Design and User Interface Design unit in Amsterdam to profound a complete service organisation for delivering Social Intranet solutions.

www.docova.com
www.Sliverside.nl

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We host our first Docova User Group online on March 10, 2009.

Docova customers are encouraged to attend this interactive event., which will focus maximizing your Docova investment.

Topics include:

- Discuss upcoming design feature enhancements
- Share various customer applications developed in Docova (with code samples)

Register at: http://www.docova.com/www/Docova.nsf/eng/Docova_User_Group

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Something that is common to companies both large and small is the use of templates to create accurate and consistent documentation.  The ability to incorporate this into a team collaboration environment takes this to the next level, reducing costly errors and providing a repository to store and quickly locate the documents down the road.

I recently created a sample Docova document type for this purpose. The context was the creation of legal Non Disclosure Agreements, but it could be almost any document type from form letters to press releases.  

Here is how it works.

1.   A custom NDA Docova document type is created that includes a subform with a series of custom fields for the variable text on the form letter.
2.   The NDA boilerplate form letter, a Word document, was edited to include Word bookmarks where the variable text is inserted.
3.   The template was added to the Docova home database, and referenced on the custom NDA document type.
4.    A button was placed on the subform that used thingFactory to get a handle on the Work template, and push the field values to the bookmarks.
5.   Some folder views were created to organize the NDAs by customer, date...etc.

Here is a video overview of the finished product.

http://www.docova.tv/videos/formletters/formletters.htm

Start to finish...about four hours of work.

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Categories:  Collaboration & Workflow  Document Management  Video Posts 

How many times have you initiated a search looking for something specific, get a long list of results returned, and spend a lot of time scrolling through them to find what you are really looking for?  In some cases even attachments get searched and the search criteria, although technically correct, is out of context.  In some cases way out of context.

An alternative is take advantage of visual search techniques. This web 2.0 technology is being used on many sites and you may be familiar with it.  Check out www.flickr.com as an example.  We have taken this and applied it to a corporate environment in a unique way.  Rather than have the results show everything in terms of meta data, we will be allowing users to define how the search is carried out,. Specifically what meta data is searched and the order it is searched. This is will be all integrated with our powerful "Perspectives" for shaping up data in a way that is meaningful to the end user.

Here is a quick flash overview of a prototype.

http://www.docova.tv/Videos/CloudTags/cloudtags.htm

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Categories:  Document Management  Latest Thinking  Lotusphere2009  Technology - Collaboration  Video Posts 

Some cool stuff happening with Docova ... We've extended the relationship we had with Ardexus - creating a joint solution to tackle extended Sales Team collaboration. Below is the formal announcement. Video demo should be published soon.

Formal Announcement: DLI.tools Inc and Ardexus Extends Relationship
Creates powerful solution for Sales Force Effectiveness & Optimization

Burlington, ON, July 15, 2008 – DLI.tools Inc, workplace collaboration specialists, and Ardexus Inc today announced the alignment of DLI.tools’ Docova Collaborative Document Management technologies with the Ardexus CRM and SFA solutions.

The combined solution addresses the collaborative needs of extended sales teams by simplifying and consolidating the myriad of sales-related processes, documents, emails and files often scattered across the organization. While conversations, emails, purchase orders and final contracts tend to encompass the customer knowledge stored in the CRM system, items like proposals and RFPs are responses to that customer knowledge and tend to fall outside the CRM system. These supportive processes and documents should be aligned with the CRM system, thereby extending the CRM experience to the entire extended sales team.

“We selected Docova to address the document management needs for extended sales teams and CRM processes because (1) the shear ease of using Docova from an end user perspective, (2) ease of working with the underlying technology, and (3) the level of support we’ve received from DLI.tools in the past,” said Glenn Carnegie, CEO Ardexus. “When you can deliver a total solution that drives productivity, end customer revenue and customer satisfaction, the benefits of return on investment beyond that of the CRM become tangible.”

“Ardexus is another great partnering story. Ardexus can deliver a more comprehensive solution that extends beyond their core offerings into adjacent business areas – while staying focused on developing their own sales force automation, effectiveness and optimization solutions,” adds Gary Walsh, VP Solutions, DLI.tools. “The good news is that Ardexus has already deployed the joint solution to a number of customers in North America and Europe, proving that both the partnership model and the customer benefits are real.”

About Docova Collaborative Document Management

Docova envisions a day where the ‘Is this the right version of..?’, ‘Who authorized that…?’, and ‘Where can I find …?’ can be retired. Docova is driving progressive organizations to realize the dream today, enabling their workers to do ‘more with less’ around Organizing, Controlling and Sharing the collective business documents, emails, files, and other digital content artifacts in a manner that does not impede the way they work. See how Docova delivers on the spirit of ‘doing more with less’ at www.docova.com

About DLI.tools Inc.

DLI.tools is a leader in User Interface component technologies for Lotus Notes and Domino web applications. Well regarded throughout the Lotus community, DLI.tools has received 10 lotus-based award recognitions since 2003. Over 400 organizations have reported a ROI as high as 1,000%.  Experience the difference our technologies will make to your productivity at www.dlitools.com/WebToolsForLotus

About Ardexus Inc.

Ardexus provides front office solutions that revolutionize the way small to mid-sized companies do business. Aberdeen, ISM, and The Denali Group all agree - Ardexus is an innovative company with outstanding products. Ardexus offers a full range of sales-centric software, including Ardexus MODE® - a professional suite of marketing, sales, and customer service modules. Ardexus is headquartered in Mississauga, Ontario, Canada. For additional information on Ardexus or their products, visit http://www.ardexus.com or call toll free (888) Ardexus.

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Categories:  Announcements  Collaboration & Workflow  Document Management  Technology - Collaboration 

The latest release provides enhancements in over 20 areas of the product.
Selected enhancements include:

improved security & privileges controls,

system messaging,

web printing capabilities,

document searching.

Customers are encouraged to download the latest release in the Docova Support Center. As well, a video detailing the latest functionality can be found inside Docova Support Center.

Download the Press Release (contains additional information and resources)

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Categories:  Announcements  Collaboration & Workflow  Document Management  Industry News  Technology - Collaboration 

Development Update: The Docova 2.5.6 is pending release.
Customers with up-to-date Docova Support and Maintenance will receive upgrade, update instructions soon.

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Docova brings fresh perspective to Document Management
Web Platform for IBM Lotus Notes and Domino rebrands as Docova

Lotusphere, Orlando, Fl. January 21, 2008 – DLI.tools Inc today announced DocLogic Document Manager has been renamed to Docova (doc-oh-va) as a core component of a rebranding initiative for the web platform for IBM Lotus Notes and Domino.

“Rebranding DocLogic was a result of our research indicating there was simply too much marketplace confusion around the name ‘DocLogic’. Some customers believed we were only providing logic or business intelligence around documents, while potential markets contained technology products with similar names,” states Gary Walsh, Vice President, “The Docova rebranding initiative will help solidify our position as a leading web platform for extending and enhancing Lotus Domino environments. Docova’s intuitive interface and integrated security, auditing, workflow, RSS, and archive controls lends itself nicely to Document management, file sharing, process collaboration Domino web applications requiring a consolidated view of documents, emails, files, workflows and other event information.”

Docova’s award-winning functionality makes Lotus Domino web applications feel like a traditional desktop environment, providing capabilities like drag-and-drop, in-place editing, Lotus Notes mail integration, full-text search and right click action panels.

“Organizations approach us to help them address a specific process or operating issue.
Leveraging Docova’s intuitive user experience and Notes development skills, organizations can get a tailored, functional solution up quickly – often delivered in days, not weeks or months,” adds Walsh, “People enjoy using Docova – it delivers without being aggravating to end users. This enjoyable experience creates a grass roots adoption by Knowledge Workers, reducing the conflict between Knowledge Workers and process owners over the change effort.”
Docova will be showcased at IBM Lotusphere 2008 (booth #608), and will complete in various IBM Lotus Awards and Lotus Advisor Awards in 2008.

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Categories:  Announcements  Document Management  Technology - Collaboration 

DocLogic Wins Lotus Advisor Award
Wins for third year-in-a-row for Document Management Excellence

Burlington, Ontario, March 27, 2007 – DLI.tools Inc announces that for the third consecutive year, DLI.tools has been awarded the Lotus Advisor Award in the “Document Management” category for DocLogic (Note: DocLogic was rebranded as Docova in January 2008).

Combined with an earlier finalist achievement (‘Mid-market Solution’) at Lotusphere 2007, DocLogic is recognized as one of the leading document management platforms for IBM Lotus Domino by many of the thought leaders in the Domino community.

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Categories:  Announcements  Document Management  Industry News 

Orlando, Florida, January 22, 2007 – DLI.tools today announced that it has been named a finalist for a 2007 IBM Lotus Award in the Best Mid-Market Solution category.

The IBM Lotus Awards recognize exceptional IBM PartnerWorld members that specialize in Lotus software solutions and have excelled at providing quality products, innovative solutions and superior services to customers.

Connecting documents, forms, files, knowledge, and information with the right people and processes, Docova helps people to deliver more by eliminating ‘the work’ of sharing, managing and finding business documents and information. People can refocus their energies towards making more of a difference: bringing more of today’s ideas to market faster, increasing customer interaction time, delivering more projects or discovering the next opportunity.

“We are honored to receive such a distinguished award from IBM Lotus,” said John Ryan, Product Manager, Docova. “Achieving this type of recognition from industry leaders illustrates our continued focus on using IBM Lotus Notes and Domino technology to create innovative web solutions that drive exceptional results and value for our customers.”

The award is the third for Docova in the last 2 years, with Docova also winning the coveted Lotus Advisor Editor’s Choice award for ‘Document and Content Management’ in 2006 and 2005. Docova is available across multiple platforms including Linux. A short video overview of Docova can be seen at www.dlitools.com/doclogicoverview.

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Categories:  Announcements  Document Management  Industry News 

DLI.tools releases DocLogic Document Manager v2.5
Forms foundation of new DocLogic Collaboration Server

Orlando, Florida, January 22, 2007 – DLI.tools Inc announces the general availability of DocLogic Document Manager 2.5 (note: Doclogic was rebranded as Docova in January 2008) for IBM Lotus Domino and DocLogic Collaboration Server. Combining collaboration technology tools with robust document & content management services and principles, DocLogic Document Manager securely handles the creation & capture, revision, management, and delivery of business-related documents, electronic forms, files, and information at the point of collaboration while improving Knowledge Worker connectivity and productivity without drastically changing how daily tasks are completed.

New features, upgrades, and improvements to DocLogic Document Manager include: increased authentication options, enhancements for Microsoft Internet Explorer (IE) 7, real-time cross server document locking, replication conflict prevention, enhanced SSL support, increased document workflow options, enhanced review policy capabilities and an easier installation process. These enhancements are designed to improve the overall End User and IT Support experience with DocLogic.

“These enhancements are focused on improving the user experience by streamlining interaction with DocLogic. Technology should be the enabler to getting things done. To be the enabler, it needs to be as transparent as possible to the end user. We believe DocLogic is pretty close to being transparent to the End User – allowing them to focus their ability to deliver more and eliminate ‘the work’ of sharing, managing and finding business documents and information,” states Gary Walsh, Vice President, DLI.tools, “Companies can leverage their Lotus Domino technology investment, so they don’t have to move to a new set of technologies to get an elegant and sophisticated collaborative platform. They can leverage their current Domino development skills, so they don’t need to jump to a new learning curve. They can continue to use IBM Lotus Notes and IBM Lotus Sametime – both are integrated with DocLogic. Using the included Designer toolkit and templates, organizations can get a variety of ‘Document management’ issues under control very quickly, plus have the flexibility to expand into additional business composite applications. Organizations should evaluate DocLogic when they are thinking of moving towards a web document management or collaboration platform – they’ll be pleasantly surprised.”

DocLogic Collaboration Server provides a simple, secure, web sharing platform - Ideal for the communicating, collaborating and coordinating needs of business information for small businesses, project teams and company departments. Built-in functionalities like remote web access, sharing across multiple geographic locations and document version control are employed out of the box.

“We found that email and network drives were the tools of choice to share files and information. While they have both limited functionality, people just understand how to using them – there’s no learning curve. So while there might be better solutions out there, taking people away from their jobs to be trained is something a small business can’t afford on a large scale,” says Scott Tomlinson, Marketing and Alliances Director, DLI.tools, “DocLogic Collaboration Server addresses several of these concerns: intuitive to use, simple to maintain and deploy because of limited or squeezed IT resources, and pricing that fits their cash flow. We made sure DocLogic Collaboration Server would be as simple as ‘plug-and-play’ to get up and running, and ‘just hit the power button off and on’ to troubleshoot and expand.”

The solution provides a secure web platform that can extend business documents and files outside the office to employees at their home office, plus to applicable suppliers, retail partners and customers in a matter of minutes. DocLogic Collaboration Server features similar benefits to a web-hosted offering: a low cost, ‘quick start’, and ‘hands off management’ approach - except the server is hosted within the company, allowing for tighter control and security over business information.

“The challenges of effectively and efficiently managing business documents and information are pretty universal across companies. Past studies have shown that Knowledge Workers waste about 6 hours per week on tasks that don’t produce any value. Eliminating ’the work’ of managing documents can go a long way to improving worker productivity,” continues Tomlinson, “Both DocLogic products help people to deliver more, allowing them to: bring new products to market faster, respond to customer and market requests quicker, manage operational growth challenges easier, and retain corporate ‘knowledge’. Time is definitely money, and while we can’t stop time, DocLogic can refocus people’s energies better spent elsewhere – with the goal of selling more products, serving more customers, and taking on more projects all with the same level of human resources. To the small business or project team, a 1 person year return of time definitely makes a positive impact on the bottom line.”

DocLogic Document Manager is a finalist for the 2007 Lotus Award for ‘Best Mid-Market’ Solution, and won the coveted Lotus Advisor Editor’s Choice award for “Document and Content Management” in 2006 and 2005. DocLogic Document Manager is available across multiple platforms including Linux.

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Categories:  Announcements  Document Management  Technology - Collaboration 

DLI.tools unveils Docova v2.0
Continue focus on delivering proven and quick productivity results

Burlington, Ontario, October 4, 2006 –  DLI.tools Inc, an award-winning advanced web technology vendor, today announced the general availability of Docova 2.0 for IBM Lotus Domino. Docova, a web-based collaborative content and document management solution, securely handles the capture, management, and delivery of business-related documents, electronic Forms, files, and information relevant to an organization. Docova represents a leading alternative to traditional native Domino document solutions.

“Over the past year, customers have boosted productivity upwards of 95% using Docova. Being able to enhance performance of this magnitude without impeding knowledge workers’ work styles is significant given the constant time pressures many of us face today,” said Gary Walsh, Vice President, DLI.tools.  “Docova's Active Management approach drives work, reducing unnecessary handoffs and interactions. This refocuses knowledge workers’ energies towards leveraging the information relevant to their job, allowing the organization to bring more ideas to market or to handle current growth without incurring significant costs."

Docova’s web-based platform enhancements include: improved access to/from Windows Desktop applications (including Microsoft Office), tighter MS Outlook and Lotus Domino mail integration, deeper Change Management controls, improved search tools for discovery, the new Docova Explorer, and a simplified pricing model to accommodate leaner IT budgets.

“Docova’s core features support our vision to make every internal stakeholder more effective and efficient in managing and using corporate information. There's nothing worse than improving on one process or area at the expense of another – it often leads to a marginal overall improvement,” adds Marek Szymanski, Product Development Director, DLI.tools, “To be effective, a solution must feel ‘natural’, be easy to use and eliminate the core issue without creating other problems. With core usability features like in-placing file editing, comprehensive drag and drop, Advanced Presence Awareness, and secure syndication, Knowledge Workers can quickly and easily complete what is required and keep the focus on task at hand, rather than working inside a software ‘system’.”

Docova is deployed across a spectrum of companies, from healthcare to professional services; from SMB to Large Global Enterprises. Docova has won the coveted Lotus Advisor Editor’s Choice award in “Document and Content Management” over the last two years, and will be showcased at upcoming events including Lotusphere 2007 in Orlando, Florida.

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Categories:  Announcements  Document Management  Industry News 

Burlington, Ontario, March 27, 2006 – DLI.tools Inc, an award-winning IBM Lotus and Domino software developer, today announced DocLogic Document Manager (note: DocLogic was rebranded as Docova in January 2008) has won the 2006 Lotus Advisor Editor’s Choice Award in the “Document and Content Management” category. The Lotus Advisor Editor’s Choice Awards recognize IBM Lotus Notes and Domino innovative solutions that solve real-world business needs.

“We are honored to win such a distinguished award,” said Anthony Galli, CTO at DLI.tools, “Achieving this recognition illustrates our continued focus on delivering innovative, sophisticated solutions to the IBM Lotus Notes and Domino community.”

DocLogic Document Manager provides the core functionality expected in a document management solution: Library Services, Document Life Cycle, file check in/out, audit tracking, strong security and full-text search. Doclogic features an intuitive web-based user interface, true in-place file editing, file drag and drop, Advanced Presence Awareness, and Notes mail and Windows desktop application integration. DocLogic delivers an enjoyable end-user experience that streamlines application interaction, increases productivity, and accelerates adoption.

The Lotus Advisor Award is a back-to-back win for DocLogic in the Document Management category. A new version of the award-winning Document Management solution is scheduled for release next month.

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Categories:  Announcements  Document Management  Industry News 

DocLogic Wins 2005 Lotus Advisor Award
DocLogic has been awarded the 2005 Lotus Advisor Editor's Choice Award for Document Management.

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Categories:  Announcements  Document Management  Industry News  Technology - Collaboration