Something that is common to companies both large and small is the use of templates to create accurate and consistent documentation.  The ability to incorporate this into a team collaboration environment takes this to the next level, reducing costly errors and providing a repository to store and quickly locate the documents down the road.

I recently created a sample Docova document type for this purpose. The context was the creation of legal Non Disclosure Agreements, but it could be almost any document type from form letters to press releases.  

Here is how it works.

1.   A custom NDA Docova document type is created that includes a subform with a series of custom fields for the variable text on the form letter.
2.   The NDA boilerplate form letter, a Word document, was edited to include Word bookmarks where the variable text is inserted.
3.   The template was added to the Docova home database, and referenced on the custom NDA document type.
4.    A button was placed on the subform that used thingFactory to get a handle on the Work template, and push the field values to the bookmarks.
5.   Some folder views were created to organize the NDAs by customer, date...etc.

Here is a video overview of the finished product.

http://www.docova.tv/videos/formletters/formletters.htm

Start to finish...about four hours of work.

How many times have you initiated a search looking for something specific, get a long list of results returned, and spend a lot of time scrolling through them to find what you are really looking for?  In some cases even attachments get searched and the search criteria, although technically correct, is out of context.  In some cases way out of context.

An alternative is take advantage of visual search techniques. This web 2.0 technology is being used on many sites and you may be familiar with it.  Check out www.flickr.com as an example.  We have taken this and applied it to a corporate environment in a unique way.  Rather than have the results show everything in terms of meta data, we will be allowing users to define how the search is carried out,. Specifically what meta data is searched and the order it is searched. This is will be all integrated with our powerful "Perspectives" for shaping up data in a way that is meaningful to the end user.

Here is a quick flash overview of a prototype.

http://www.docova.tv/Videos/CloudTags/cloudtags.htm

Video demo showcasing Perspectives in Docova - a new approach to web views

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Video demo of using Docova as a Web Application Framework for your Lotus Notes applications.

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Video released, showing the workflow engine inside Docova

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