As you are most likely aware IBM has announced that Quickr is no longer being sold. Support will continue for now, however, many Quickr customers are taking a hard look at alternatives.
We are currently doing a large Quickr migration for a customer in Europe as part of our license swap program. They have more than 400 Quickr places, 500 internal users and several thousand external users. This project, and other Quickr to DOCOVA migration activity, has resulted in DOCOVA feature enhancements that will make their way into the new releases of DOCOVA.
We recently posted a video that did a high level feature comparison between Quickr and DOCOVA. The purpose of this post is to look more closely at the differences between the two products and how we are working to close the gap.
Quickr provides the ability to register external users outside of the company directory. DOCOVA requires that the user be registered in the directory. DLI is enhancing DOCOVA to enable library administrators (a DOCOVA library is equivalent to a Quickr Place) to register new web access user accounts for external users from within the DOCOVA interface. Web access accounts registered in this fashion are created in a secondary directory distinct from any existing company directory entries. This option will be enabled by a DOCOVA administrator in the global application settings.
The secondary directory database will be specified per DOCOVA instance, in order that different DOCOVA instances are able to maintain a unique listing of personnel/groups.
Library Creation From Templates
Quickr has the ability to create Places based on templates, such as a team room or project template. DOCOVA spawns libraries off of a master library template. In DOCOVA at this time it is possible to create a library, define folders and sub-folders and populate it with documents, then define that as the master library in the global settings document. This has to be done by an administrator.
To add flexibility the DOCOVA library creation from a source template process will be refined to allow for a select set of libraries to be used as templates (ie. an administrator will have to enable a library as a template before it will appear in the source template list).
For many Quickr implementations, there is a requirement to automatically assign new libraries a default security ACL access and access within the new folder structure. By using a template as described above the user/group access assigned to a source template library will be copied to the new library (both database ACL and folders).
Email Notifications and Anonymous Access
Quickr has the ability to allows users to enable email notification to alert them to changes in a Quickr place. A similar feature will be included with DOCOVA. It will be configured on the user profile, which each user has access to. Emails will have links to the documents that have been added/modified.
We are extending the send email link feature of DOCOVA with the use of the DOCOVA Anonymous File Access Module This will allow a user to send an email with a url that when accessed allows a user to download a specified file without the need for a registered user name and password.
Using the DOCOVA Anonymous File Access Module, DOCOVA will also have the ability to send a public access folder link. When this is sent, the recipient will receive a link to the folder rather than to a particular document.
These are only some of the changes underway to even further enhance DOCOVA and make it the best migration alternative for Quickr customers. Stay tuned for more.